Relocating an office or commercial space can be an exciting step forward for a business, but it also comes with plenty of logistical challenges—especially when it comes to packing fragile items. Glassware, electronics, décor, and sensitive equipment all require special care to avoid damage in transit. Whether you’re shifting a small studio office or a large corporate setup, packing fragile items the right way helps reduce stress and prevent costly losses.
Here are some practical tips to help protect your fragile belongings during a commercial move.
Start early with a detailed inventory
One of the biggest mistakes during a move is rushing the packing process. Begin early by listing every fragile item in the office, from desktop monitors and ceramic pantryware to framed certificates and display items. This inventory will not only help you track your items but also allow you to identify what kind of packing material you’ll need.
Break the list into categories such as electronics, glass, artwork, and specialised tools. Having a detailed overview ensures you won’t overlook delicate items that might otherwise end up in the wrong box.
Choose the right packing materials
When it comes to fragile items, the right materials make all the difference. Bubble wrap, foam sheets, corrugated cardboard, and strong double-walled boxes are essential. Avoid using newspapers as wrapping material as the ink can transfer onto your items, especially glass or ceramics.
Wrap items individually and secure them properly
Each fragile item should be wrapped separately to prevent contact and friction during transit. Wrap each piece in bubble wrap or foam sheets and tape it securely. For items with protruding parts, such as handles or knobs, pad those areas generously.
When placing them in boxes, make sure the heavier items go at the bottom and the lighter ones on top. Fill in empty spaces with packing peanuts or crumpled kraft paper to prevent items from shifting. The box should feel snug and secure when gently shaken.
Label everything clearly and consistently
It may sound obvious, but during a hectic commercial relocation, boxes without clear labelling can easily be mishandled. Use bold, legible labels to mark boxes containing fragile items. Write “FRAGILE – HANDLE WITH CARE” on all sides of the box, and if possible, indicate which side should face up.
Assign a colour code system for different departments or item types. For example, use blue for IT equipment and red for pantryware. This not only helps movers handle boxes appropriately but also streamlines unpacking at the new office.
Disassemble and pack electronics carefully
Computers, monitors, printers, and other electronics are often among the most fragile and valuable items in an office. Take photos of the cable connections before dismantling to make reconnection easier later. Use original packaging if available, especially for monitors or specialised devices.
If original boxes are unavailable, choose sturdy boxes just slightly larger than the item, so it doesn’t move around. Cushion the base and sides of the box with foam and wrap the item thoroughly. Label cables separately and group them with their respective devices.
Don’t forget the pantry and decorative items
Office pantries often contain ceramic cups, plates, and glassware that can be easily overlooked during packing. Wrap each item individually and use dividers in boxes to keep them apart.
As you pack office equipment, remember that decorative items like glass trophies, framed photos, and artwork also need special attention. For framed pieces, use corner protectors and wrap them in foam before placing them in a mirror box. Never lay large frames flat—always stand them upright to minimise the risk of breakage.
Use professional help for peace of mind
Commercial moves involve more than just lifting and shifting. For delicate or high-value items, professional movers with experience in packing and handling fragile office equipment can offer invaluable support. With the growing demand for efficient relocation, many businesses look for services that also offer storage space in Singapore as part of a flexible move-in plan.
Hiring experienced commercial moving companies not only ensures the safe transport of your fragile items but also helps your team stay focused on work during the move. Reputable movers can bring the right packing materials, apply industry-standard techniques, and provide liability coverage for added peace of mind.
Keep an essentials box close
During the first few days after relocation, it may take time to fully unpack. Prepare a box of essentials that includes items like extension cords, chargers, important documents, cleaning supplies, and a few pantry basics. This way, your team can remain functional while settling into the new space.
Avoid packing anything fragile in this essentials box, but do include things that might be needed immediately upon arrival at the new office.
Conclusion
Commercial relocation doesn’t have to be a stressful experience—especially when fragile items are packed with care and foresight. At Buddy Mover & Storage, our commercial and house movers in Singapore make every effort to ensure your delicate belongings are protected from start to finish. For office moves of any size, our team offers both expert relocation and storage solutions designed to meet your business needs. Reach out today to make your next commercial move smoother and safer.
